Sync files with OneDrive on Mac OS X (2023)

When you install the Microsoft OneDrive sync app for Mac, a copy of your OneDrive is downloaded to your Mac and put in the OneDrive folder. This folder is kept in sync with OneDrive. If you add, change, or delete a file or folder on the OneDrive website, the file or folder is added, changed, or deleted in your OneDrive folder and vice versa.

To upload files to OneDrive automatically, just copy or move the files to your OneDrive folder using the Finder, or save them in your OneDrive folder from an app. Files you upload this way can be up to 250GB in size if you're signed in to a Microsoft account, or 15GB if you're signed in to a work or school account. If you installed the OneDrive app on other computers, the files will automatically be added to the OneDrive folders on them, too.

You can also use the Finder to rename and delete files, create new folders, and move files around in your OneDrive folder. The changes will automatically be made in OneDrive and your other computers that have the sync app installed.

The sync app lets you sync files from your OneDrive for work or school and even from Microsoft SharePoint sites if your admin enabled it. (If you're the IT admin for your organization, see Enable users to sync SharePoint files with the new OneDrive sync app.)

Note:To use the sync app to sync your work files, you need aMicrosoft 365 business account.

Notes:

  • OneDrive issupported on macOS devices with Apple silicon through Rosetta 2 emulation. For most users, no additional setup is needed to use OneDrive on a Mac with the Rosetta 2 emulator.

    • On November 10, 2020, Apple announced their new Macs using Apple silicon CPUs.If you're using a Mac that has the Apple silicon processor instead of the Intel processor, some Office features may not be available yet.For more information, seeMicrosoft 365 and Office 2019 support for Apple silicon

  • As of 1 February 2019, OneDrive only supports new installations on Mac OS 10.12 or newer. For more information, seeOneDrive End Of Support Notice

  • Install and set up

    • Method 1: If you have no accounts signed in to OneDrive

    • Method 2: If you already have a personal account signed in to OneDrive

  • Key parts of OneDrive Setup

  • Turn on Finder integration

    (Video) How to Sync OneDrive on your Mac

  • Sync SharePoint sites

  • Additional resources

Install and set up

If you have signed in to the OneDrive sync app with a Microsoft account (for example, someone@outlook.com), you should already have the sync app and you can skip to step 2 below.

  1. Install OneDrive for Mac.

    Important:If you are currently using the OneDrive Mac Store app, you must first uninstall it before installing the latest build of the sync app.

  2. Start OneDrive Setup.

    • Method 1: If you have no accounts signed in to OneDrive

    • Method 2: If you already have a personal account signed in to OneDrive

Method 1: If you have no accounts signed in to OneDrive

If you're not signed in to OneDrive with any account, start OneDrive to connect a work or school account.

  1. Start OneDrive by pressing cmd+Space to launch a Spotlight query and type OneDrive. This starts OneDrive Setup.

  2. Enter your work or school account and then select Sign in to set up your account.

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Method 2: If you already have a personal account signed in to OneDrive

If you already have a personal account signed in to OneDrive, you’ll want to add a work or school account in OneDrive Preferences.

  1. Click the OneDrive cloud icon up in your Menu bar, click the three dots to open the menu, and select Preferences.

    (Video) How to UPLOAD Your File to OneDrive On a Mac & Sync the Right Way - Basic Tutorial | New

    Sync files with OneDrive on Mac OS X (2)

  2. Click the Account tab, and then select Add an Account to start OneDrive Setup.

    Sync files with OneDrive on Mac OS X (3)

  3. Enter your work or school account and click Sign in.

    Sync files with OneDrive on Mac OS X (4)

Key parts of OneDrive Setup

There are a few points of OneDrive Setup that are helpful to watch for:

  • When setting up your OneDrive, it has a default location set. However, you can change this during setup. On the This is your OneDrive folder screen, click Change Location.

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    Select a location where you would like to save your OneDrive files and click Choose this location.

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    When you see the This is your OneDrive folder screen, you’ll now see a path to the folder you selected. Click Next to continue.

    Sync files with OneDrive on Mac OS X (7)

  • On the Sync Files from Your OneDrive screen, you can choose the folders you want to sync to your computer, and click Next. This conserves space on your computer, and reduces bandwidth needed for the sync processes.

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    (Video) How to Install & Use Microsoft OneDrive on Mac!

  • You’re done! Click Open my OneDrive folder to see your files sync to your folder.

You can find OneDrive up in your Menu bar. You’ll have a cloud icon for every account you’ve connected to OneDrive. So you’ll have one cloud if you’re only syncing a work or school account, one cloud if you’re syncing only a personal account, or two clouds if you’re syncing both.

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You’ll also see a folder in Finder called OneDrive – YourTenantName.

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Note:Contoso is an example name. You will see the name of your organization.

Turn on Finder integration

If you’re on OSX 10.10 or higher, get sync status directly from Finder by enabling Finder overlays in Settings.

First, click the Apple logo in the top left corner of your Mac Desktop and select System Preferences, then select Extensions in the top-level menu (shown in the 3rd row from the top).

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Toggle on the OneDrive Finder Integration to enable Finder overlays.

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You’re all set. Open up your OneDrive folder in Finder to see overlays on your files and folders.

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If you're an admin and want toenable sync icon overlays on multiple computers, you can use this Terminal command:

(Video) Beginner's Guide to Microsoft OneDrive for Mac

/usr/bin/pluginkit -e use -i com.microsoft.OneDrive-mac.FinderSync

Sync SharePoint sites

To sync libraries and folders

  1. Click the Microsoft 365 app launcher Sync files with OneDrive on Mac OS X (14), and then click SharePoint.

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  2. Click the site that you want to sync.

  3. Click Documents or navigate to the subfolder that you want to sync.

  4. Click Sync.

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  5. If your browser requests permission to use "Microsoft OneDrive," confirm that this is okay.

    Note:Your organization needs to enable SharePoint site syncing with the sync app for you to sync sites on your Mac. If you're the IT admin for your organization, see Enable users to sync SharePoint files with the new OneDrive sync app. If you're not the IT admin, contact your IT department.

  6. Choose the folders that you want to sync, and then click Start sync.

SharePoint team sites sync under a folder with your tenant name. This folder is automatically added to the left navigation pane in Finder.

Manage your syncing sites

You can manage your syncing sites in the sync app settings.

  1. Click the OneDrive icon in the menu bar.

    (Video) How to sync OneDrive, SharePoint, and Microsoft Teams files to computer or smart phone

  2. Click Preferences, and then click the Account tab.

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  3. To change the folders that you're syncing, click Choose Folders for that location, and then choose the folders that you want to sync. To stop syncing a site, click Stop Sync next to the site. (Copies of the files remain on your computer. You can delete them if you want.)

Additional resources

For additional resources about the sync app:

Title

Description

Deploy and configure the new OneDrive sync app for Mac

Learn how administrators can deploy the sync app on OS X to users in their enterprise environment.

OneDrive release notes

Release notes about the sync app.

Invalid file names and file types in OneDrive, OneDrive for Business, and SharePoint

Knowledge base article covering limits and restrictions (such as invalid characters in file names).

Need more help?

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Contact Support
For help with your Microsoft account andsubscriptions, visit.

For technical support, go to Contact Microsoft Support, enter your problem and select Get Help. If you still need help, selectContact Supportto be routed to the best support option.

Sync files with OneDrive on Mac OS X (19)

Admins
Admins should view Help for OneDrive Admins, the OneDrive Tech Community or contactMicrosoft 365 for business support.

FAQs

How do I sync files to OneDrive on Mac? ›

Click the OneDrive icon in the menu bar. Click Preferences, and then click the Account tab. To change the folders that you're syncing, click Choose Folders for that location, and then choose the folders that you want to sync. To stop syncing a site, click Stop Sync next to the site.

Why is my OneDrive on my Mac not syncing? ›

Restart OneDrive. Select the OneDrive icon on the menu bar, then select Quit OneDrive. Use Spotlight to search for OneDrive and reopen it. Update the OneDrive sync app for Mac.

Can OneDrive automatically sync Mac? ›

Syncing will be automatic. Anywhere you sign into OneDrive, whether from another device or from its online portal, you will be able to see any files you added to the OneDrive folder from your Mac.

How do I sync files to OneDrive? ›

Sync OneDrive to your computer
  1. Select Start, type OneDrive, and then select the OneDrive app.
  2. Sign in to OneDrive with the account you want to sync and finish setting up. Your OneDrive files will start syncing to your computer.

Why are my documents not syncing with OneDrive? ›

If your OneDrive is not syncing, then visit its Settings and click on the “Office” tab. From here, you need to un-check the option of “Use Office to sync Office files that I open” and save your selection by clicking the “Ok” button. Restart the drive again to fix this issue.

How do I restart OneDrive sync on Mac? ›

To reset OneDrive on a Mac
  1. Quit OneDrive. ...
  2. Find OneDrive in your Applications folder.
  3. Right-click OneDrive and select Show Package Contents.
  4. Browse to the Contents > Resources folder.
  5. Double-click ResetOneDriveApp.command (or ResetOneDriveAppStandalone.command, if you're using the standalone app).

How do I turn on auto sync on my Mac? ›

Turn automatic syncing on or off on Mac
  1. Connect your device to your Mac. ...
  2. In the Finder on your Mac, select the device in the Finder sidebar. ...
  3. Click General in the button bar.
  4. Select “Automatically sync when this [device] is connected” to turn on automatic syncing.
  5. Click Apply.

How do I make my computer sync with OneDrive automatically? ›

How to Add Desktop to OneDrive?
  1. Click on OneDrive taskbar icon, in the pop-up window, click “More (three dots)” and select “Settings”. ...
  2. In the next pop-up window, go to Auto Save tab and choose “Update Folders”. ...
  3. In the next screen, tick “Desktop” option for syncing.

How do I sync my local folder with OneDrive? ›

If OneDrive is already running on your computer:
  1. Click on the “OneDrive” icon in your system tray.
  2. Select “Help & Settings”
  3. Select “Settings”
  4. Select the “Backup” tab, and then select “Manage Backup”.
  5. Choose the local folders you would like to backup and sync to your OneDrive folder. Then select, “Start Backup”.

How do I turn on files on demand on OneDrive Mac? ›

The first time you open a OneDrive folder, macOS will show them on-demand.
...
With app version 22.033 you can now do this within OneDrive Preferences.
  1. On the menu bar across the top of the screen, select the OneDrive icon.
  2. Select OneDrive Preferences > Preferences.
  3. Select Download all OneDrive files now.

Can I sync any folder to OneDrive? ›

You only need a Microsoft or Outlook account to sync and backup folder to OneDrive. By default, OneDrive backs up the Documents, Pictures, and Desktop folders on your computer. However, this includes some data that is unnecessary to users. In fact, you can select any other folder on your PC to use OneDrive for backup.

Can you force OneDrive to sync a file? ›

In normal circumstances, the OneDrive application syncs your files continuously as soon as it detects a change, which it should do automatically. You don't get any controls to force OneDrive to sync, and you don't get any options related to the syncing process's frequency.

Can I force OneDrive to sync? ›

You could force OneDrive to sync by restarting the OneDrive app with the following command prompt. For Windows 10 to force OneDrive to update files: Please press the Win + R key combination, and execute the following commands one by one: %localappdata%\Microsoft\OneDrive\onedrive.exe /shutdown.

How do I know if OneDrive is syncing? ›

How do I know if my file is being synced? Check the little icon in the bottom left corner. If it has a green circle with a white checkmark, it is being synced to the cloud. This file is being synced.

How do I sync everything on my Mac? ›

Sync all items of a content type
  1. Connect your device to your Mac. ...
  2. In the Finder on your Mac, select the device in the Finder sidebar. ...
  3. Click the type of content you want to sync in the button bar. ...
  4. Select the “Sync [content type] onto [device name]” checkbox to turn on syncing for that type of item.

Why is my Mac not syncing? ›

Fixing the issue

Go to System Preferences -> Apple ID. Select iCloud and make sure that iCloud is checked under "Apps on this Mac using iCloud." If there is a button labeled "Options..." next to iCloud, then click the button and enable Desktop & Documents Folders.

What triggers OneDrive to sync? ›

The OneDrive sync app uses Windows Push Notification Services (WNS) to sync files in real time. WNS informs the sync app whenever a change actually happens, eliminating redundant polling and saving on unnecessary computing power.

Does my computer automatically backup to OneDrive? ›

Effortless backup

Set up PC folder backup and OneDrive will automatically back up and sync all the files in your Desktop, Documents, and Pictures folders.

What is the difference between backup and sync in OneDrive? ›

In terms of purpose, backup is done to keep a copy of the file at another location, which prevents the loss when files are deleted or corrupted at the source location. However, sync is designed to keep the same files at different locations.

How do I know if my OneDrive is syncing Mac? ›

Once you have signed into and setup OneDrive click the cloud icon in the upper menu bar to check recent file syncs, as well as change settings and preferences.

Videos

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2. How Can I Setup and Use OneDrive on My Mac?
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3. How to Fix OneDrive Sync Issues in 2023
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